Is there someone (speaker, photographer, outside facility for off-campus event, etc.) expecting to be paid?
Is this a high risk activity? (Events likely to cause injuries, events involving animals, events with machines that move, etc.)
Important! Since, the event has a high risk factor, be sure to complete the contract that includes insurance instead of the standard contract at least 60 days before the event.
Include tax form W-9.
Students must contact Student Activities.
General employees contact their Area Manager.
Area Managers contact the vice president of Administrative Services
Important! Complete contract at least 60 days before the event.
Include tax form W-9.
Students must contact Student Activities.
General employees contact their Area Manager.
Area Managers contact the vice president of Administrative Services
If the person is not anticipating payment, but the college wants to recognize the importance of the person's contribution to the event, an honorarium may be acceptable; request must be under $400 and the college would not be harmed if the person doesn't perform (brought books for a signing, etc.) If you are providing an honorarium, you will attach the appropriate tax forms listed above to the requisition. ALL requisitions are a REQUEST to pay, the administration and district personnel might not agree with the request for a variety of reasons, so do not finalize any plans with the individual without appropriate authorization.
Are you submitting the contract for services attached with a Requisition, Foundation Request for Payment, or a Request for Co-Curricular Payment?
A completed Coversheet must be attached to the contract and presented to your area supervisor for signature.
